--- title: "Employee Database Software | HR Records | Faqtic" description: "Centralise your employee records with secure database software. GDPR compliant, searchable, self-service. Free trial. Trusted by UK businesses." lang: en json-ld: | [ { "@context": "https://schema.org", "@graph": [ { "@type": "Organization", "@id": "https://faqtic.co/#organization", "name": "Faqtic", "alternateName": "Faqtic - The Factorial Agency", "url": "https://faqtic.co", "logo": { "@type": "ImageObject", "url": "https://faqtic.co/lovable-uploads/4e1622b4-0e3c-495f-9b90-c9ca18d0fc27.png" }, "description": "Certified Factorial implementation partner for European SMEs. 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Centralise employee records, documents, and data with GDPR-compliant Factorial HR platform.", "provider": { "@type": "Organization", "name": "Faqtic" }, "url": "https://faqtic.co/employee-database-software", "serviceType": "HR Technology Consulting", "areaServed": [ "GB", "NL" ] }, { "@context": "https://schema.org", "@type": "BreadcrumbList", "itemListElement": [ { "@type": "ListItem", "position": 1, "name": "Home", "item": "https://faqtic.co" }, { "@type": "ListItem", "position": 2, "name": "Employee Database Software", "item": "https://faqtic.co/employee-database-software" } ] }, { "@context": "https://schema.org", "@type": "FAQPage", "mainEntity": [ { "@type": "Question", "name": "What is employee database software?", "acceptedAnswer": { "@type": "Answer", "text": "Employee database software is a centralised digital system for storing and managing all employee information—personal details, contracts, documents, job history, and more. It replaces scattered spreadsheets and paper files with a secure, searchable system." } }, { "@type": "Question", "name": "Is employee database software GDPR compliant?", "acceptedAnswer": { "@type": "Answer", "text": "Quality employee database software like Factorial is built with GDPR compliance in mind. This includes access controls, data retention settings, audit trails, and tools for handling subject access requests. Always verify GDPR compliance when choosing software." } }, { "@type": "Question", "name": "Can employees access their own data in database software?", "acceptedAnswer": { "@type": "Answer", "text": "Yes, modern employee database software includes self-service portals where employees can view and update their own information (with appropriate controls). This improves data accuracy and reduces HR admin burden while supporting GDPR rights." } }, { "@type": "Question", "name": "How does employee database software integrate with other systems?", "acceptedAnswer": { "@type": "Answer", "text": "Employee database software typically integrates with payroll, time tracking, recruitment, and performance systems. Factorial serves as a central HR hub, with employee data flowing seamlessly to all connected modules and external integrations." } }, { "@type": "Question", "name": "What's the difference between employee database software and HRIS?", "acceptedAnswer": { "@type": "Answer", "text": "Employee database software focuses on storing and organising employee information. HRIS (Human Resource Information System) is broader, including database functionality plus processes like leave management, performance reviews, and reporting. Factorial is a full HRIS." } } ] }, { "@context": "https://schema.org", "@type": "FAQPage", "mainEntity": [ { "@type": "Question", "name": "What is employee database software?", "acceptedAnswer": { "@type": "Answer", "text": "Employee database software is a centralised digital system for storing and managing all employee information—personal details, contracts, documents, job history, and more. It replaces scattered spreadsheets and paper files with a secure, searchable system." } }, { "@type": "Question", "name": "Is employee database software GDPR compliant?", "acceptedAnswer": { "@type": "Answer", "text": "Quality employee database software like Factorial is built with GDPR compliance in mind. This includes access controls, data retention settings, audit trails, and tools for handling subject access requests. Always verify GDPR compliance when choosing software." } }, { "@type": "Question", "name": "Can employees access their own data in database software?", "acceptedAnswer": { "@type": "Answer", "text": "Yes, modern employee database software includes self-service portals where employees can view and update their own information (with appropriate controls). This improves data accuracy and reduces HR admin burden while supporting GDPR rights." } }, { "@type": "Question", "name": "How does employee database software integrate with other systems?", "acceptedAnswer": { "@type": "Answer", "text": "Employee database software typically integrates with payroll, time tracking, recruitment, and performance systems. Factorial serves as a central HR hub, with employee data flowing seamlessly to all connected modules and external integrations." } }, { "@type": "Question", "name": "What's the difference between employee database software and HRIS?", "acceptedAnswer": { "@type": "Answer", "text": "Employee database software focuses on storing and organising employee information. HRIS (Human Resource Information System) is broader, including database functionality plus processes like leave management, performance reviews, and reporting. Factorial is a full HRIS." } } ] } ] --- [![Faqtic - Your Factorial Partner](/assets/faqtic-logo-mu1Yn3w0.webp)](/) [Approach](/our-approach)[Services](/services) Products [Pricing](/pricing)[Case Studies](/case-studies) Insights [Contact](/contact) 🇬🇧 EN [Book Your Free Factorial Demo](/factorial-book-demo) Your Single Source of Truth # Know Your People— All in One Place Stop hunting through spreadsheets, emails, and filing cabinets. Factorial's employee database gives you instant access to everything you need. [Start Free Trial](/factorial-free-trial) [See It In Action](/factorial-book-demo) ## Data Chaos Without a Database - ✗ Employee details in multiple spreadsheets - ✗ Contracts lost in email attachments - ✗ No idea if data is current or accurate - ✗ GDPR compliance impossible to prove ## Organised, Accessible, Secure - One centralised, searchable database - Documents stored with employee profiles - Employees keep their details updated - Full audit trail for GDPR compliance ## Everything You Need to Manage Employee Data Comprehensive database features designed for modern HR teams. ### Centralised Records All employee information in one secure location. Personal details, contracts, job history, and documents organised and accessible. ### Powerful Search Find any employee or document instantly. Filter by department, location, job title, or custom fields. ### Document Storage Store contracts, certificates, and policies attached to employee profiles. Version control and expiry tracking included. ### Employee Self-Service Employees update their own details, reducing HR admin. Controlled access ensures data accuracy and compliance. ### GDPR Compliance Built-in privacy controls, retention policies, and audit trails. Handle subject access requests with ease. ### Custom Reports Generate reports on any employee data. Export for analysis or compliance purposes with flexible reporting tools. ## Why Businesses Choose Factorial's Employee Database Eliminate scattered spreadsheets forever Find any information in seconds Reduce data entry errors significantly Ensure GDPR compliance automatically Enable employee self-service Build a complete workforce picture 90% Less time finding information 100% GDPR audit coverage Zero Lost documents ## Employee Database Software FAQs ### What is employee database software? ### Is employee database software GDPR compliant? ### Can employees access their own data in database software? ### How does employee database software integrate with other systems? ### What's the difference between employee database software and HRIS? ## Ready to Centralise Your Employee Data? Join thousands of businesses managing employee records with Factorial. [Start Free Trial](/factorial-free-trial)[Book a Demo](/factorial-book-demo) READY TO TRANSFORM YOUR HR? ## Let's discuss how Faqtic & Factorial can scale your business Join hundreds of European companies who trust Faqtic to optimize their HR operations with Factorial. [Start Free Trial](/factorial-free-trial)[Book Your Demo](/factorial-book-demo) ![Faqtic - Your Factorial Partner](/assets/faqtic-logo-white-BUfI3IC9.webp) Your Factorial Partner. 🇳🇱 Netherlands: [+31 020 36 91 093](tel:+31020369093) 🇬🇧 United Kingdom: [+44 20 37 69 67 31](tel:+442037696731) [LinkedIn ](https://www.linkedin.com/company/faqtic-the-factorial-agency) ### HR Solutions - [Time Off Management](/product/time-off) - [Time Tracking](/product/time-tracking) - [Employee Performance](/product/employee-performance) - [Talent Acquisition](/product/talent-acquisition) - [Payroll Preparation](/product/payroll-preparation) ### Key Features - [Document Management](/product/document-management) - [Electronic Signature](/product/electronic-signature) - [Expense Management](/product/expense-management) - [Shift Management](/product/shift-management) - [HR Reports & KPIs](/product/hr-reports-kpi) ### Resources - [Blog](/blog) - [Blog archive](/blog/archive) - [Glossary](/glossary) - [All solutions](/solutions) - [Locations](/locations) - [Free HR templates](/free-templates) - [The Factorial Test](/assessment) - [Contact](/contact) ### Comparisons - [Factorial vs BambooHR](/factorial-vs-bamboohr) - [Factorial vs BreatheHR](/factorial-vs-breathehr-uk-ireland) - [Factorial vs CharlieHR](/factorial-vs-charliehr-uk-ireland) - [Factorial vs HiBob](/factorial-vs-hibob) - [Factorial vs Moorepay](/factorial-vs-moorepay) - [Factorial vs Personio](/factorial-vs-personio) - [Factorial vs Rippling](/factorial-vs-rippling) © 2026 Faqtic. Your Factorial Partner. All rights reserved. [Privacy Policy](/privacy-policy)[Terms & Conditions](/terms-and-conditions)[DPA](/dpa)Cookie Settings ## Cookies. Grab a byte. Faqtic uses cookies and similar technologies when you visit the website. Not filled cookies, but small (temporary) text files and scripts. This way, you do not have to constantly enter or re-download the same information. Besides functional cookies, which make sure the website works properly, we also use analytical cookies to understand how you use our website. That lets us make it better and more helpful. We also use marketing cookies to match your interests. You can indicate if you accept everything or reject non-essential cookies. Accept allReject non-essential ![A stack of homemade chocolate chip cookies with melted chocolate chips](/__l5e/assets-v1/763315e5-bdb7-4838-beaa-821f85547aaa/cookies-only.png)