--- title: "[Free Template] Hiring Pipeline Tracker for SMEs | Faqtic" description: "Free hiring pipeline tracker. Track candidates through sourcing, screening, interviews, and offers. Built for growing SMEs." lang: en json-ld: | [ { "@context": "https://schema.org", "@graph": [ { "@type": "Organization", "@id": "https://faqtic.co/#organization", "name": "Faqtic", "alternateName": "Faqtic - The Factorial Agency", "url": "https://faqtic.co", "logo": { "@type": "ImageObject", "url": "https://faqtic.co/lovable-uploads/4e1622b4-0e3c-495f-9b90-c9ca18d0fc27.png" }, "description": "Certified Factorial implementation partner for European SMEs. Implementation, configuration, training and ongoing optimisation of Factorial HR.", "areaServed": "Europe", "contactPoint": { "@type": "ContactPoint", "contactType": "customer service", "email": "marvin@faqtic.co", "url": "https://faqtic.co/contact" }, "sameAs": [ "https://www.linkedin.com/company/faqtic-the-factorial-agency/" ] }, { "@type": "WebSite", "@id": "https://faqtic.co/#website", "url": "https://faqtic.co", "name": "Faqtic", "inLanguage": [ "en", "nl" ], "publisher": { "@id": "https://faqtic.co/#organization" }, "potentialAction": { "@type": "SearchAction", "target": { "@type": "EntryPoint", "urlTemplate": "https://faqtic.co/blog?search={search_term_string}" }, "query-input": "required name=search_term_string" } } ] }, { "@context": "https://schema.org", "@type": "BreadcrumbList", "itemListElement": [ { "@type": "ListItem", "position": 1, "name": "Home", "item": "https://faqtic.co" }, { "@type": "ListItem", "position": 2, "name": "Free Templates", "item": "https://faqtic.co/free-templates" }, { "@type": "ListItem", "position": 3, "name": "Hiring Pipeline Tracker", "item": "https://faqtic.co/free-templates/hiring-pipeline-tracker" } ] }, { "@context": "https://schema.org", "@type": "FAQPage", "mainEntity": [ { "@type": "Question", "name": "Is this really free?", "acceptedAnswer": { "@type": "Answer", "text": "Yes, 100% free. No credit card, no trial expiry. Download it and use it as long as you like." } }, { "@type": "Question", "name": "Can I track multiple roles at once?", "acceptedAnswer": { "@type": "Answer", "text": "Yes. The tracker supports multiple open roles with separate pipeline views and combined metrics." } }, { "@type": "Question", "name": "Does it integrate with job boards?", "acceptedAnswer": { "@type": "Answer", "text": "The spreadsheet is manual entry. For automatic job board integration, Factorial's ATS connects with LinkedIn, Indeed, and 20+ platforms." } }, { "@type": "Question", "name": "Will you spam me after I download?", "acceptedAnswer": { "@type": "Answer", "text": "No. You'll receive the download link and 1–2 practical follow-up emails. Unsubscribe with one click." } }, { "@type": "Question", "name": "What if I hire more than 5 people a month?", "acceptedAnswer": { "@type": "Answer", "text": "At that volume, a spreadsheet becomes a bottleneck. Factorial's recruitment module handles high-volume hiring with automation and team collaboration." } } ] } ] --- [![Faqtic - Your Factorial Partner](/assets/faqtic-logo-mu1Yn3w0.webp)](/) [Approach](/our-approach)[Services](/services) Products [Pricing](/pricing)[Case Studies](/case-studies) Insights [Contact](/contact) 🇬🇧 EN [Book Your Free Factorial Demo](/factorial-book-demo) # \[Free template\] Hiring Pipeline Tracker for SMEs Stop losing candidates in email threads. Track every applicant from first contact to signed offer — and see where your hiring process leaks. Download the free pipeline tracker Built by certified Factorial experts FREE DOWNLOAD ### Hiring Pipeline faqtic.co If your hiring process lives in inboxes and memory, you're losing good candidates to companies that move faster. ## The problem No single view of where each candidate stands — managers chase HR, HR chases hiring managers. You can't measure time-to-hire or conversion rates, so you can't improve the process. Candidates slip through the cracks — follow-ups get missed, and great people accept other offers. ## What you'll get A visual pipeline showing every candidate's stage — from sourced to hired or rejected. Basic conversion metrics so you can see where candidates drop off and why. A shared tracker your hiring managers and HR team can use together, updated in real time. ## What's inside - Pipeline stages: sourced, phone screen, interview 1, interview 2, offer, hired, rejected. - Candidate details: name, role, source, recruiter, dates, and notes per stage. - Conversion metrics: automatic stage-to-stage drop-off rates. - Time-to-hire calculation per role and overall average. - Works in Excel, Google Sheets, and most spreadsheet apps. ## Get your free template Instant download. No spam. You'll also get 1–2 practical emails on how other SMEs solve this. Full name Work email Company Your roleSelect your role HR Manager CEO / Founder COO / Operations Finance Office Manager Other Number of employeesSelect company size 1–10 11–50 51–200 200+ Current HR system Biggest HR headache right nowSelect one Time tracking Leave management Payroll Onboarding Performance reviews General admin overload I agree to receive the download and occasional practical HR tips. You can unsubscribe anytime. See our [Privacy Policy](/privacy-policy). Download the free pipeline tracker Your data is safe. We never share or sell your information. ## How smarter HR teams use this 1 ### Download and add your open roles Enter your current vacancies and any candidates already in the process. Takes about 15 minutes. 2 ### Use it for 2–3 hiring cycles See where candidates get stuck, which stages take longest, and where drop-off happens. 3 ### Scale with Factorial When the spreadsheet slows you down, move to Factorial's ATS with automated stage progression, email integration, and team collaboration. ## When spreadsheets slow your hiring, you lose candidates - Automated pipeline with drag-and-drop candidate management and stage tracking. - Built-in email and calendar integration — schedule interviews and send updates without leaving the platform. - Hiring analytics dashboard with time-to-hire, source effectiveness, and conversion funnels. [See this workflow in Factorial](/factorial-book-demo) ## Frequently Asked Questions ### Is this really free? ### Can I track multiple roles at once? ### Does it integrate with job boards? ### Will you spam me after I download? ### What if I hire more than 5 people a month? READY TO TRANSFORM YOUR HR? ## Let's discuss how Faqtic & Factorial can scale your business Join hundreds of European companies who trust Faqtic to optimize their HR operations with Factorial. [Start Free Trial](/factorial-free-trial)[Book Your Demo](/factorial-book-demo) ![Faqtic - Your Factorial Partner](/assets/faqtic-logo-white-BUfI3IC9.webp) Your Factorial Partner. 🇳🇱 Netherlands: [+31 020 36 91 093](tel:+31020369093) 🇬🇧 United Kingdom: [+44 20 37 69 67 31](tel:+442037696731) [LinkedIn ](https://www.linkedin.com/company/faqtic-the-factorial-agency) ### HR Solutions - [Time Off Management](/product/time-off) - [Time Tracking](/product/time-tracking) - [Employee Performance](/product/employee-performance) - [Talent Acquisition](/product/talent-acquisition) - [Payroll Preparation](/product/payroll-preparation) ### Key Features - [Document Management](/product/document-management) - [Electronic Signature](/product/electronic-signature) - [Expense Management](/product/expense-management) - [Shift Management](/product/shift-management) - [HR Reports & KPIs](/product/hr-reports-kpi) ### Resources - [Blog](/blog) - [Blog archive](/blog/archive) - [Glossary](/glossary) - [All solutions](/solutions) - [Locations](/locations) - [Free HR templates](/free-templates) - [The Factorial Test](/assessment) - [Contact](/contact) ### Comparisons - [Factorial vs BambooHR](/factorial-vs-bamboohr) - [Factorial vs BreatheHR](/factorial-vs-breathehr-uk-ireland) - [Factorial vs CharlieHR](/factorial-vs-charliehr-uk-ireland) - [Factorial vs HiBob](/factorial-vs-hibob) - [Factorial vs Moorepay](/factorial-vs-moorepay) - [Factorial vs Personio](/factorial-vs-personio) - [Factorial vs Rippling](/factorial-vs-rippling) © 2026 Faqtic. 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