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Instant FundingBuilding one scalable HR foundation as it grows globally
As Instant Funding scaled from a London HQ into an international footprint that already includes Dubai, fragmented tools and manual work held the business back. With Faqtic, they centralised people operations into Factorial in just a few weeks.
"Faqtic has been a true partner throughout the journey: responsive, hands on, and critical in helping us unlock the full value of the platform."
Megan Boyle
People and Culture Manager, Instant Funding
Saved weekly
8-12 hrs
Admin time
-50-60%
of HR admin saved each week
less admin time
faster onboarding
tools consolidated
Client overview
A scaling trading firm, one source of truth
Company
Instant Funding
Industry
Proprietary Trading
Location
UK (London) / Dubai
Headcount
~30 people
Platform
Factorial
Partner
Faqtic
Instant Funding is a next generation proprietary trading firm with a purpose of empowering traders around the world through transparent rules, accessible funding models, and strong risk management. An early scale up around four and a half years old, it employs roughly 30 people today and is planning to grow to between 45 and 60 over the next 12 months as part of a wider global expansion.
The Challenge
Fragmented tools and too much manual work
Before Factorial, the two biggest problems were fragmentation and manual workload. Core people operations such as onboarding, leave tracking, documentation and reporting were spread across several tools and spreadsheets.
Onboarding in particular lacked structure. Without a clear, repeatable process, it was harder to give every new hire the same start and to communicate the company's culture and expectations consistently.
The previous setup leaned on Google Sheets, basic HR and admin tools, and manual document storage. That mix was flexible and cheap in the early days, but it simply did not scale with the business.
The trigger for change was the move into a stronger growth phase. The firm needed a centralised, automated system that could support both operational efficiency and a consistent, high quality employee experience.
The limitations added up:
- Heavy manual input and a high risk of errors
- No real automation across people processes
- Limited, time consuming analytics
- No centralised employee experience
The Solution
Why Factorial, why Faqtic
Instant Funding came across Factorial through research into modern HR platforms suited to scaling companies, backed up by recommendations from its network. The brief was clear: an all in one solution that could automate manual processes while improving visibility and the employee experience. The full rollout, from setup to going live, took just a few weeks.
The criteria that mattered most:
- Ease of use and strong automation
- Scalable infrastructure
- Reporting and analytics
- Integration potential
- Fast implementation and cost efficiency
Today, Instant Funding leans on Factorial for:
- Automated onboarding workflows
- Leave and attendance management
- Document management
- Employee records
- Reporting and analytics
The decision was a team effort. The People and Culture Manager focused on usability, automation and employee experience. Leadership looked at scalability, reporting and cost. Finance weighed efficiency and return on investment. Factorial matched on every front, and Faqtic was the partner chosen to put it into practice.
The Results
Less admin, faster onboarding, clearer decisions
Instant Funding now saves roughly 8 to 12 hours a week in HR admin. Onboarding is significantly faster and more consistent, and leave and approvals have been streamlined to near real time, with approvals now taking hours instead of days.
The business impact:
- Admin time down 50 to 60 percent
- Onboarding time down 30 to 40 percent
- Centralised records improving compliance and audit readiness
- Real time analytics supporting better decisions
- Operational scalability without adding HR headcount
Adoption has been strong. Employees and managers picked the platform up quickly because it is simple and transparent, so only light touch enablement was needed. The feedback has been simple and consistent: everything is in one place and easy to use, and onboarding feels much more structured and professional.
"Factorial has transformed how we operate. It automates core processes, improves visibility, and lets us focus on building a strong, scalable culture."
Megan Boyle
People and Culture Manager, Instant Funding
Featured client
Instant FundingExperience with Faqtic
A real partner, not just a supplier
Instant Funding describes Faqtic as a highly responsive, knowledgeable partner that understands scaling businesses.
What the team values most is the hands on support, the speed of response, and the ability to adapt the platform as the company's needs evolve.
Faqtic has been instrumental in helping the firm configure workflows, optimise automation and make sure the platform keeps growing with the business. Support has been consistently fast, proactive and solution focused throughout.
"Onboarding was structured, fast and well supported. It was easier than expected, thanks to the intuitive design and the hands on support from Faqtic."
Megan Boyle
People and Culture Manager, Instant Funding
Advice for Growing Teams
Invest early in a system that scales with you
Instant Funding's advice for another scaling company is to invest early in a system that scales with you and automates the routine work, so you can focus on the people rather than the operations.
Automation and centralisation are not only about efficiency. They are critical to delivering a consistent employee experience and building culture as you grow, especially in a fast moving scale up world.
For Instant Funding, Factorial is not just an HRIS. It is a foundational platform for how the company operates and scales.
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