[Free template] 2026 Absence Tracker for Small Teams
Stop chasing spreadsheets and WhatsApp messages. Track holidays and sick days in one clean sheet — ready to use in under 5 minutes.
Absence Tracker
If you're still tracking absences in email and Excel, you're not alone. Most growing teams hit a wall between 10 and 50 employees.
The problem
No single view of who's off when — holidays, sick days, and WFH are scattered everywhere.
Too much time spent chasing managers for approvals and piecing together balances.
Risk of errors, overlapping leave, and unhappy employees who feel ignored.
What you'll get
One clear overview of every absence across your whole team, updated in real time.
Automatic balance calculations — no more manual counting or formula errors.
A professional process your team actually trusts and uses without being chased.
What's inside
- Pre-built tabs for employees, leave types, and a team calendar view.
- Ready-to-use formulas for balance tracking — no Excel skills needed.
- Example data so you can see how it works before adding your own team.
- A full 2026 calendar with UK bank holidays pre-filled.
- Colour-coded status indicators for approved, pending, and rejected leave.
Get your free template
Instant download. No spam. You'll also get 1–2 practical emails on how other SMEs solve this.
How smarter HR teams use this
Download and plug in your team
Add your employees, set their leave allowances, and you're ready to go. Takes about 10 minutes.
Use it for 30–60 days
See where the manual process breaks — overlapping requests, forgotten updates, balance errors.
Automate with Factorial
When you're ready, move to Factorial for app-based requests, automatic approvals, and zero admin.
When this template breaks, software pays for itself
- Time-off requests via app — employees request, managers approve in one click.
- Automatic balance updates — no more manual formulas or end-of-month counting.
- Team calendar synced with approvals — always know who's off at a glance.