[Free template] Overtime & Hours-Worked Tracker
Stop guessing who worked what. Log daily hours, track overtime, and keep approvals in one place — without building anything from scratch.
Overtime Tracker
If overtime is tracked in emails, timesheets nobody fills in, or not tracked at all — you're not alone. Most SMEs hit this wall fast.
The problem
No clear record of hours worked — overtime disputes become he-said-she-said.
Managers approve overtime after the fact, with no visibility into team totals.
Compliance risk — without proper records, you're exposed if working time regulations are questioned.
What you'll get
A daily log where employees record hours worked, including overtime, in under a minute.
Manager approval column so overtime is authorised before it's paid.
Weekly and monthly summaries that give you totals at a glance — no manual adding up.
What's inside
- Daily hours log with start time, end time, breaks, and overtime columns.
- Manager approval column for each overtime entry.
- Automatic weekly and monthly hour summaries — no formulas to build.
- Example data so you can see how it works before adding your own team.
- Works in Excel, Google Sheets, and most spreadsheet apps.
Get your free template
Instant download. No spam. You'll also get 1–2 practical emails on how other SMEs solve this.
How smarter HR teams use this
Download and set up your team
Add employee names and standard working hours. The formulas handle the rest. Ready in 10 minutes.
Track for 30–60 days
See where overtime piles up, where approvals are missed, and where records fall behind.
Automate with Factorial
When manual tracking becomes a burden, move to automated clock-in/out, overtime alerts, and payroll-ready reports.
When the spreadsheet can't keep up, automation pays for itself
- Employees clock in and out from their phone — no more manual timesheets.
- Overtime is flagged automatically and routed for approval before payroll.
- Payroll-ready reports with zero manual data entry or formula errors.