[Free template] Time-Off Request Form Pack (NL/ES/EN)
Give your team a clear, professional way to request time off — and your managers a simple way to approve it. Available in English, Dutch, and Spanish.
Time Off Request Form
If time-off requests still arrive via email, WhatsApp, or sticky notes, things get missed. Fast.
The problem
No standard process — every employee requests leave differently, and approvals fall through the cracks.
Managers don't have a single view of pending requests, so they approve blindly or forget entirely.
No paper trail — when disputes arise, there's nothing to refer back to.
What you'll get
A clean, professional request form employees actually use — in three languages.
A built-in manager approval section so nothing gets lost or forgotten.
A tracker tab that gives you a single view of all requests, approvals, and rejections.
What's inside
- Employee request form with fields for leave type, dates, reason, and handover notes.
- Manager approval section with approve/reject/comment flow.
- Tracker tab to log all requests and their status in one place.
- Available in English, Dutch, and Spanish — ready to use in multilingual teams.
- Works in Excel, Google Sheets, and most spreadsheet apps.
Get your free template
Instant download. No spam. You'll also get 1–2 practical emails on how other SMEs solve this.
How smarter HR teams use this
Download and share with your team
Pick the language version you need, share the form with employees and managers. Ready in 5 minutes.
Use it for 30–60 days
See where manual tracking breaks — late approvals, lost requests, overlapping leave.
Automate with Factorial
When you're ready, move to app-based requests with automatic approvals, balance tracking, and zero admin.
When forms get lost, software keeps everything on track
- Employees request time off from their phone — no more forms or emails.
- Managers approve in one click with full visibility of team availability.
- Automatic balance updates and calendar sync — no spreadsheet formulas needed.