How does Factorial handle term-time-only contracts?

Factorial can accommodate term-time contracts with pro-rata salary calculations and holiday entitlement adjustments. You can set specific working patterns that align with academic terms while ensuring compliance with employment law.

Can we track safeguarding and DBS compliance?

Yes, Factorial's document management system allows you to store DBS certificates, safeguarding training records, and set automatic renewal reminders. You can generate compliance reports for inspections at any time.

Is there DBS renewal tracking?

Absolutely. Factorial sends automatic alerts before DBS certificates expire, and you can track safeguarding training completion status for all staff, ensuring continuous compliance.

How do we manage supply and cover teachers?

You can track temporary staff, supply teachers, and cover requirements separately. Factorial allows you to maintain a pool of qualified cover staff and quickly assign them when regular teachers are absent.

Is the system ready for Ofsted inspections?

Yes, Factorial helps you maintain audit-ready records of staff qualifications, safeguarding compliance, attendance records, and training completion—all essential for regulatory inspections.

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HR Software for Schools and Training Organisations

Manage teachers, trainers, and support staff with ease—stay compliant and focus on education.

DBS & Safeguarding

Term-Time Contracts

Ofsted Ready

Everything Education Providers Need

Teacher Scheduling

Manage teacher timetables, cover assignments, and term-time schedules with ease.

Safeguarding Compliance

Store DBS certificates, safeguarding training records, and compliance documentation securely.

Term-Time Contracts

Handle term-time-only contracts with automatic holiday calculation and pro-rata adjustments.

DBS Tracking

Monitor DBS renewal dates and safeguarding certification status for all staff.

Cover Management

Track supply teachers, cover requirements, and absence management efficiently.

Holiday Entitlement

Calculate holiday entitlement correctly for term-time and full-year staff.

Built for the Unique Needs of Education

Safeguarding compliance — Track DBS certificates, safeguarding training, and renewal dates automatically to stay inspection-ready

Term-time flexibility — Handle term-time-only contracts, pro-rata calculations, and academic year scheduling without manual spreadsheets

Cover and supply management — Track supply teachers, manage absence cover, and maintain qualified staff pools efficiently

Frequently Asked Questions

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