Marketing Agency Success Story
How a 31-Person Marketing Agency Launched Full HR in 2 Weeks, Boosting Productivity by 40%
Discover how a fast-paced digital marketing firm implemented Factorial in just 2 weeks, automating HR tasks and improving team collaboration
40%
Increase in HR productivity
100%
User adoption in 2 weeks
75%
Reduction in manual HR tasks
30%
Improvement in team collaboration
Client Overview
Industry
Professional Services - Digital Marketing
Company Size
31 employees
Location
London, UK
Implementation Timeline
2-week rapid rollout
Services Used
Factorial Core HR, Onboarding & Collaboration Modules
The Challenge
A dynamic digital marketing agency struggled with manual HR processes that slowed team onboarding, hindered internal collaboration, and diverted leadership focus from client work.
Onboarding Bottlenecks
- • Lengthy manual paperwork for new hires
- • No structured onboarding process
- • Delays in granting system access
Collaboration Barriers
- • Lack of centralized HR and project management integration
- • No clear visibility on team availability
- • Fragmented communication about policies and benefits
Administrative Drag
- • HR tasks consuming 50 hours per month
- • Manual tracking of holidays and expenses
- • Slow approval workflows for leave and expenses
Strategic Implementation Approach
Faqtic executed an ultra-rapid 2-week HR transformation, focusing on immediate wins in onboarding, collaboration, and task automation.
Week 1: Rapid Configuration & Onboarding
- Set up core HR modules and user roles
- Configure digital onboarding checklists
- Import 31 employee profiles and assign access
Week 2: Collaboration & Automation
- Integrate Factorial with project management tools
- Build team availability dashboards
- Automate leave and expense approval workflows
- Conduct virtual training sessions with all staff
Tailored Marketing Agency Solution Components
Instant Onboarding
- • Pre-built digital welcome packs and checklists
- • Automated system access provisioning
- • Scheduled welcome meetings via calendar integrations
Team Collaboration
- • Real-time team availability and skill dashboards
- • Policy and benefit portals within collaboration tools
- • Integration with Slack and Teams for notifications
Workflow Automation
- • Automated leave & expense approvals with reminders
- • Digital signatures for contract acknowledgments
- • Monthly HR summary reports sent automatically
Measurable Outcomes
Efficiency Gains
75%
HR task time: 50 hrs/month → 12 hrs/month
80%
Onboarding completion: 10 days → 2 days
90%
Manual errors: 20% → 2%
Team Collaboration
+30%
Collaboration score improvement
100%
User adoption within 2 weeks
98%
Policy acknowledgment by Week 2
Leadership Impact
75%
Leadership time freed: 20 hrs/week → 5 hrs/week
35%
Increase in focus on client projects
Agency Stakeholder Testimonials
Real experiences from HR leaders who made the switch
"Implementing HR in 2 weeks kept our momentum. Our new hires start fully equipped and engaged from day one."
Alex, Managing Director
Digital Marketing Agency
"Team dashboards changed everything. We now know who's available and skilled for each project, eliminating guesswork."
Priya, Head of Operations
Digital Marketing Agency
"Automated approvals mean fewer emails and faster turnaround, which our team really appreciates."
Liam, Finance Manager
Digital Marketing Agency